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Identity security amendments

The Australian Government is improving the integrity of the ASIC and MSIC schemes.

Significant changes affecting applicants and cardholders are due to commence 1 August 2017. These follow new requirements already in place since 1 November 2016.

At a glance

Changes from 1 August 2017:

  • applicants will have to have their identity verified in person by their issuing body, and
  • new categories of identification documents for ASIC and MSIC applications will be introduced.

Requirements previously introduced 1 November 2016:

  • a new role-specific white ASIC and white MSIC
  • applicants under 18 years of age must now be background checked
  • issuing bodies are now required to include greater procedural content in ASIC programs and MSIC plans
  • minor administrative changes have been made to the visitor identification card (VIC), and
  • issuing body revocation procedures have changed.

Changes from 1 August 2017

Since 1 August 2017, there are new requirements to verify your identity when applying for an ASIC or an MSIC. These include:

  • Face-to-face identity verification requirements
    • All ASIC and MSIC applicants must present to their issuing body, or the issuing body’s representative, in person with their original identification documents to be able to be issued with a card.
    • Issuing bodies, or their representatives, will be responsible for examining original documents for authenticity and confirming the applicant is the same individual on any photographic identification.
    • Contact your issuing body for more details on these changes.
  • New categories of identification documents
    • The new categories of identification documents replace the current identification document check with a more robust, risk-based approach to identity proofing.
    • All applicants will need to provide identification documents to meet each of the following document categories:
      • Category A – evidence of the start of the applicant’s identity in Australia, for example Australian Citizenship or Naturalisation Certificate, Australian Birth Certificate, or Australian Visa
      • Category B – a Government-issued document that provides photographic proof of the applicant’s identity and includes the applicant’s signature, for example a Driver Licence, Proof of Age or Photo Card, Passport (Australian or foreign)
      • Category C – evidence of the applicant’s use of the identity while operating in their community, for example a Medicare card, ASIC or MSIC, PAYG Summary
      • Category D – evidence of the applicant’s current residential address, for example Utilities Account or Bill or Invoice, Bank Statement or Account Confirmation, Tenancy Agreement.
    • The applicant is only required to produce a category D document if their current residential address was not listed on any of the other documents they produced. As such, the minimum number of documents required is three, addressing all four categories for example Birth Certificate (Category A), Driver Licence (Categories B and D) and Medicare Card (Category C).

    The following factsheets provide detail on what this means for you as:

    New requirements introduced 1 November 2016

    Role-specific white ASIC and white MSIC

    Since 1 November 2016, a new role-specific white ASIC and white MSIC was introduced. These new cards are issued to individuals who require a valid background check but are not required to remain unmonitored within aviation secure areas, or maritime security zones.

    The white ASIC and white MSIC:

    • provide formal evidence of a valid background check
    • are required by staff and contractors of issuing bodies who are directly involved in the issue and production of ASICs and MSICs.

    Staff and contractors of known consignors and regulated or accredited air cargo agents (RACAs/AACAs) may also require a white ASIC depending on their role.

    The white ASIC or MSIC cannot be used to facilitate access at airports, maritime ports, Australian flagged ships, or offshore facilities.

    The following factsheets provide detail on what this means for you as:

    Background checking of minors

    From 1 November 2016, all ASIC and MSIC applicants under 18 years of age (minors) must undergo a national security assessment, prior to being issued an ASIC or MSIC.

    • The background checking of minors only includes the national security assessment component of the background check. A criminal history check is not included.
    • Signed consent from a parent or guardian will be required for applicants under 14 years of age.
    • ASIC and MSIC background checks of minors are required to be updated a minimum of every 2 years.

    The following factsheets provide details on what this means for you if you are:

    New revocation procedures

    New revocation procedures are now in place, simplifying the process for an issuing body to transition the management of cardholders and applicants in the event that an issuing body's status is revoked.

    The new revocation procedures:

    • allow the Department to approve the transfer of active cardholders' management and records from a transitioning issuing body to another issuing body (the ‘new’ issuing body)
    • allow the ‘new’ issuing body to access information from AusCheck on behalf of the active cardholders they now manage, and
    • consistent with the ASIC issuing body revocation procedures, provide a 30-day revocation consideration period and introduce transitional arrangements for MSIC issuing bodies.

    The following factsheets provide details on what this means:

    Aviation visitor identification card (VIC) enhancements

    The following changes are designed to improve the administration of the aviation VIC scheme:

    • all employees involved in issuing VICs must hold a valid red, grey or white ASIC
    • VICs issued to ASIC applicants must be cancelled if the issuer becomes aware that a holder has been refused an ASIC, and
    • elected members of parliament no longer need to record their residential address to be issued a VIC.

    * A VIC holder who has been refused an ASIC commits an offence if they do not notify their VIC issuer of an ASIC refusal.

    The following factsheet provides details on the VIC enhancements and what this means: